You wish to identify where in the Expenses Process an Expense Report is by looking at the EXPENSE_STATUS_CODE in the table ap_expense_report_headers_all
The values for the column EXPENSE_STATUS_CODE in the table ap_expense_report_headers_all come from the Payables Lookup Code EXPENSE REPORT STATUS
|
CANCELLED |
Cancelled |
|
EMPAPPR |
Pending Individual’s Approval |
|
ERROR |
Pending System Administrator Action |
|
HOLD_PENDING_RECEIPTS |
Hold Pending Receipts |
|
INPROGRESS |
In Progress |
|
INVOICED |
Ready for Payment |
|
MGRAPPR |
Pending Payables Approval |
|
MGRPAYAPPR |
Ready for Invoicing |
|
PAID |
Paid |
|
PARPAID |
Partially Paid |
|
PAYAPPR |
Payables Approved |
|
PENDMGR |
Pending Manager Approval |
|
PEND_HOLDS_CLEARANCE |
Pending Payment Verification |
|
REJECTED |
Rejected |
|
RESOLUTN |
Pending Your Resolution |
|
RETURNED |
Returned |
|
SAVED |
Saved |
|
SUBMITTED |
Submitted |
|
UNUSED |
Unused |
|
WITHDRAWN |
Withdrawn |
Table: AP_EXPENSE_REPORT_HEADERS_ALL
|
Column |
Value |
Meaning |
|
SOURCE |
‘NonValidatedWebExpense’ |
Expense report transaction has been inserted into the expense report transaction tables but have not passed the Payables Validation Function in the Server Side Validation Process of the Expense Report Workflow process. This transaction is not viewable in the Oracle Payables Enter Expense Reports Window. |
|
‘WebExpense’ |
Expense Report transactions has successfully passed the Payables Validation function in the Expense Report Workflow Server Side Validation Process and is viewable in the Oracle Payables Enter Expense Reports Window. |
|
|
‘XpenseXpress’ |
(10.7 – 11.0.2) |
|
|
‘SelfService’ |
(11.0.2+) |
|
|
WORKFLOW_APPROVED_FLAG |
NULL |
If Expense Report transaction is created from the web (check the source), then expense report has been submitted, but not been manager or payables approved. Expense Report transactions not created from the web will have workflow_approved_flag = NULL. |
|
‘S’ |
Expense Report transaction has been saved and not yet fully completed or submitted. |
|
|
‘I’ |
Implicit save, in OIE.K/R12 there is an implicit save when navigating from one page to another. |
|
|
‘R’ |
Expense Report transaction has been Manager rejected. |
|
|
‘M’ |
Expense Report transaction has been Manager approved. |
|
|
‘P’ |
Expense Report transaction has been Payables approved. |
|
|
‘A’ |
Expense Report transaction has been ‘Automatically’ approved, i.e. Manager approved but Payables approval not needed because expense report didn’t need payables to check for receipts or policy. |
|
|
‘W’ |
Expense Report has been Withdrawn. |
|
|
‘Y’ |
Expense Report transaction has been both Manager and Payables approved. |
while submiting expenses report i m getting the issue expenses report already submited or deleted you can only use the browser navigate buttons.
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Very useful! Thanks you!
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Perfect ! Just what I needed to figure out if a user had finally been able to create an expense report.
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Very useful post and the other day your inputs were really helpful to solve my issue.
Thanks.
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thanks abhishek, do share with your friends and reach out for any problem or help
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Hey, Shivmohan
This was usefull to me too. 🙂
How are things at your end.
Praful
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Expense Report Import is not picking the invoices, and that too only for few OU’s, I am a technical consultant, when scheduling the “Expense Report Import” 3times a day, it is not creating the invoices in the Payables, Please advise what could be the problem
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Thanks Shiv,
You saved another day of mine with this.
I got below update from Oracle, can you please validate and let me know.
Issue: Detail lines not visible on Payables Expense Reports
Oracle sug: This is a known issue. Check your data in ap_expense_report_params_all and
ap_expense_reports_all. I suspect that the org_id is populated for the Seeded
Personal Expenses template. Note, the org_id must be NULL for the Seeded
Personal Expense template, or lines will not be visible in the Form APXXXEER.
The org_id can
have NO value (even zero), org_id must be NULL in both
AP_EXPENSE_REPORT_PARAMS_ALL and
AP_EXPENSE_REPORTS_ALL for the Seeded Personal Expense Template
Thanks,
Sabya (ML-BACS)
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